"Rastatt schnatzt!" is a free video conferencing platform from the city of Rastatt that allows families, friends or club members to stay in touch and exchange ideas digitally.
The platform meets all security and data protection requirements and is operated on a European server. Only the data that is absolutely necessary for the technical implementation is collected. Only the respective participants have access to the content of the conference. Nevertheless, as with all online services, no sensitive data such as bank details or passwords should be communicated during the video conference.
Quick guide and data protection
Quick guide PC
To open a conference, visit https://videokonferenz.rastatt.de/ and enter a unique room name in the white field, for example "KulturvereinMarion" and then click on the "Let's go" button. If your browser asks you for access to your camera and microphone, please click on "Allow".
On the following page, the initial page, you can set up your camera and enter your name, which the other participants will see. Click on "Join conference" to enter the conference room.
You can invite additional participants to the conference room . To do this, click on the "Attendees" field or on the person symbol in the navigation bar at the bottom. A new window will open on the right-hand side. Click on the blue "Invite person" field. You can now copy the conference link and send it to the desired participants or share it directly. It is also possible to dial in by telephone.
You can protect your conference with the so-called lobby function. The moderator decides who gets access to the conference room and who does not. By clicking on the three dots/settings in the navigation bar in the lower middle area, you can activate the lobby function under "Security options" and set a password for your meeting. You must communicate this to your guests.
All your guests have to do now is enter the same room name and any password they may have given to "Rastatt schnatzt!". If a conference link has been sent to the guests, they simply have to enter it into the browser.
Note: Choose a room name that is as individual as possible for your video conference. For example, select "OmaOpaMustermann" instead of "OmaOpa". You also have the option of protecting a conference with a password. Further details on this can be found in the quick guide under "PC" or "Mobile devices".
Quick guide mobile device
After installing the "Jitsi Meet" app, all you have to do is enter the full Internet address in the "Conference name" field, for example https:/videokonferenz.rastatt.de/KulturvereinMarion
Please note that you can create a conference on the official Jitsi Meet servers without entering the full Internet address https://videokonferenz.rastatt.de and that the quality may be poor due to the current high utilization.
Further information on the start page, the lobby function and telephone dial-in can be found in the quick guide for the PC.
Tip: You can also enter the Internet address https://videokonferenz.rastatt.de directly via the menu icon under Settings, so that you only have to enter the room name in the "Conference name" field.
Note: Choose a room name that is as individual as possible for your video conference. For example, select "OmaOpaMustermann" instead of "OmaOpa". You also have the option of protecting a conference with a password. Further details on this can be found in the quick guide under "PC" or "Mobile devices".
Terms of use and legal information
The video conferencing platform Rastatt schnatzt! of the Rastatt city administration is subject to the special data protection regulations (see the following drop-down box). This offer is a voluntary service with no claim to availability. With increasing utilization of the service, there may be a loss of quality under certain circumstances.
According to § 8 to 10 DDG, the city of Rastatt as a service provider is not responsible for third-party information transmitted via the communication network. In particular, the City of Rastatt cannot be held liable for damages or the removal or omission of an infringement of the law due to an unlawful act by a user.
Should the City of Rastatt become aware of any legal infringements in connection with the Rastatt schnatzt! video conferencing platform, public access to this service will be terminated immediately.
Data protection notice
1. Data protection at a glance
General information
The following information provides a simple overview of what happens to your personal data when you use our "Rastatt schnatzt" video conferencing solution. Personal data is any data that can be used to identify you personally. Detailed information on the subject of data protection can be found in our data protection declaration listed below this text.
Data collection on our video conferencing platform
Who is responsible for data collection on this website?
Data processing on this platform is carried out by the website operator. You can find the operator's contact details in the legal notice of this website.
What data do we collect from you?
In summary: Your IP address and the room names of the current conferences.
When you visit this website, your browser transmits certain technical data, such as the IP address assigned to you by your internet service provider. The server is configured so that other telemetry data such as your operating system or your local time are not logged and stored.
In addition, the room name of the affected conference is logged in the event of critical disruptions. The names of the conference guests present are anonymized by randomly selected pseudonyms for each session. It is not possible to draw conclusions about the conferences you attended.
What do we use your data for?
Your IP address is collected to enable the error-free provision of this video conferencing platform. The room names of a video conference session are logged to enable targeted troubleshooting in the event of technical difficulties.
How long will your data be stored?
Summarized: Seven days. All logs are rotated after seven days and then irrevocably deleted from the server. The logs are excluded from a data backup and are not permanently archived.
Where is your data stored?
Summarized: On dedicated servers of the company Hetzner Online GmbH based in Germany. The server location is in Germany. This video conferencing platform is operated on dedicated servers in a German data center of Hetzner Online GmbH, Industriestraße 25, 91710 Gunzenhausen, Germany. Your data does not leave the sphere of influence of the European General Data Protection Regulation. Further information on data residency and data protection at Hetzner Online GmbH can be found at https://www.hetzner.de/rechtliches/datenschutz
Analysis tools and tools from third-party providers
Summarized: No external services. No transfer of your data to third parties. The integration of external services has been completely avoided. This Jitsi Meet instance uses its own STUN / TURN server, which means that your IP address is not passed on to third parties. In addition, the integration of Gravatar has been deactivated. By entering your e-mail address, a profile picture is not automatically retrieved. The calendar integration of Jitsi Meet has also been deactivated to prevent data being passed on to third parties.
What rights do you have regarding your data?
You have the right to receive information about the origin, recipient and purpose of your stored personal data free of charge at any time. You also have the right to request the correction, blocking or deletion of this data. You can contact us at any time at the address given in the legal notice if you have any further questions on the subject of data protection. You also have the right to lodge a complaint with the competent supervisory authority.
You also have the right to request the restriction of the processing of your personal data under certain circumstances. For details, please refer to the privacy policy under "Right to restriction of processing".
2. General notes and mandatory information
Data protection
The operators of this platform take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy. If you use this video conferencing solution, various personal data will be collected. Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done We would like to point out that data transmission over the Internet (for example, when communicating by e-mail) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.
Information on the controller
The controller responsible for data processing on this website is:
Stadt Rastatt
Marktplatz 1
76437 Rastattl
Phone: (0 72 22) 9 72-0
Email: stadt@rastatt.de
The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, e-mail addresses or similar).
Withdrawal of your consent to data processing
Many data processing operations are only possible with your express consent. You can withdraw your consent at any time. All you need to do is send us an informal email. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
Right to object to data collection in special cases and to direct marketing (Art. 21 GDPR)
If data processing is carried out on the basis of Art. 6 para. 1 lit. e or f GDPR, you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this privacy policy. If you object, we will no longer process your personal data concerned unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing serves the establishment, exercise or defense of legal claims (objection pursuant to Art. 21 (1) GDPR). If your personal data are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling insofar as it is associated with such direct marketing. If you object, your personal data will subsequently no longer be used for the purpose of direct marketing (objection pursuant to Art. 21 (2) GDPR).
Right to lodge a complaint with the competent supervisory authority
In the event of infringements of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or place of the alleged infringement. The right to lodge a complaint is without prejudice to any other administrative or judicial remedy.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done insofar as it is technically feasible.
SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and to protect the transmission of all video conference content. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data transmitted via this platform cannot be read by third parties.
Information, blocking, deletion and correction
You have the right to free information about your stored personal data, its origin and recipients and the purpose of the data processing and, if necessary, a right to correction, blocking or deletion of this data at any time within the framework of the applicable legal provisions. You can contact us at any time at the address given in the legal notice if you have further questions on the subject of personal data.
Right to restriction of processing
You have the right to request the restriction of the processing of your personal data. To do so, you can contact us at any time at the address given in the legal notice. The right to restriction of processing exists in the following cases:
- If you dispute the accuracy of your personal data stored by us, we generally need time to check this. You have the right to request the restriction of the processing of your personal data for the duration of the review.
- If the processing of your personal data was/is carried out unlawfully, you can request the restriction of data processing instead of erasure.
- If we no longer need your personal data, but you need it for the exercise, defense or assertion of legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.
- If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balance must be struck between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.
If you have restricted the processing of your personal data, this data - apart from its storage - may only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.
Objection to advertising emails
We hereby object to the use of contact data published as part of our duty to provide a legal notice for the purpose of sending unsolicited advertising and information material. The operators of this website expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam e-mails.
3. Data Protection Officer
Legally required data protection officer
You can reach our data protection officer at datenschutz@rastatt.de
4. Data collection on our website
Cookies
Some of the web pages use so-called cookies. Cookies do not damage your computer and do not contain viruses. Cookies are used to make our website more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are so-called "session cookies". They are automatically deleted at the end of your visit. Other cookies remain stored on your end device until you delete them. These cookies enable us to display your most recently visited conference rooms and can only be viewed by you.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.
Cookies that are required to carry out the electronic communication process or to provide certain functions that you have requested (e.g. shopping basket function) are stored on the basis of Section 4 LDSG in conjunction with Art. 6 I lit. e GDPR. Art. 6 I lit. e) GDPR stored. The website operator has a legitimate interest in the storage of cookies for the technically error-free and optimized provision of its services. Insofar as other cookies (e.g. cookies to analyze your surfing behavior) are stored, these are treated separately in this privacy policy.
Server log files of the operator
When you use this website, your browser transmits certain technical data, such as the IP address assigned to you by your internet service provider. The server is configured in such a way that other telemetry data such as your operating system or your local time are not logged and stored.
In addition, the room name of the affected conference is logged in the event of critical disruptions. The names of the conference guests present are anonymized by randomly selected pseudonyms for each session. It is not possible to draw conclusions about the conferences you attended.
Your IP address is collected to enable error-free provision of this video conferencing platform. The room names of a video conference session are logged to enable targeted troubleshooting in the event of technical difficulties.
All logs are rotated after seven days and then irrevocably deleted from the server. The logs are excluded from a data backup and are not permanently archived.
This data is collected on the basis of Section 4 LDSG in conjunction with Art. 6 I lit. e) GDPR. The operator has a legitimate interest in the technically error-free presentation and optimization of its services - the server log files must be recorded for this purpose.
Server log files of the service provider
This video conferencing platform is operated on dedicated servers in a German data center of Hetzner Online GmbH, Industriestraße 25, 91710 Gunzenhausen, Germany. The operator automatically collects and stores information in so-called server log files, which your browser automatically transmits to it. These are
Time of the server request and IP address
The collected logs do not leave the scope of the General Data Protection Regulation. This data is collected on the basis of Section 4 LDSG in conjunction with Art. 6 I lit. e) GDPR. The provider has a legitimate interest in the technically error-free presentation and optimization of its services - for this purpose, the server log files must be recorded.
